General Information & Terms and Conditions

 

On this page you will find general information and the applicable conditions of

Cuba Travel Network (CTN)

 

Alexander Boersstraat 60

1071 KZ Amsterdam

The Netherlands

Telephone +31 (20) 7947962

 

CoC No. 72632844

VAT No. NL859181790B01

 

General Terms and Conditions CTN

The general terms and conditions of CTN apply to all our offers and agreements. If your trip is a package tour, then the General Travel Conditions apply, in other cases the General Booking Conditions apply.

 

You can view or download the general travel or booking conditions below and save them as pdf.
Click here for the General Booking Conditions

Click here for the General Travel Conditions

 

General Transport Conditions

If your trip includes organised transport, CTN will only use reputable carriers, including inter alia airlines, train and coach companies. The general (transport) conditions of these carriers (including inter alia airlines, train and ferry companies and coach companies) are in that case explicitly part of the offer and/or the agreement. These general transport conditions can be found on the website of the carrier concerned. In the offer and on the booking confirmation/invoice we will include a link to the location where these conditions can be found. In addition, on request, we will send you these terms and conditions immediately and free of charge.


Travel Compensation Fund

 

CTN (Chamber of Commerce no. 72632844) is a member of Stichting Garantiefonds Reisgelden (SGR) [Travel Compensation Fund]. You can check this through the SGR website [https://www.sgr.nl]. Within the limits of the SGR guarantee scheme [https://www.sgr.nl/garantieregeling], the journeys offered by us are covered by the SGR guarantee. The SGR-guarantee entails that the traveller is assured that the travel money paid in advance will be refunded if the other party is unable to comply with the agreed performance due to financial inability. Insofar as the agreement also includes the transport and the place of destination has already been reached, the return journey will be arranged.

 

Contingency Fund

 

CTN (CoC[1] no. 72632844) is a member of the Calamiteitenfonds [Contingency Fund]. The guarantee of the Contingency Fund [www.calamiteitenfonds.nl/garantieregeling] ensures that you, as a traveller taking part in a trip covered by the guarantee:

- will have (part of) your travel sum refunded if we are unable to carry out the trip in full or in part as a result of an emergency (1);

- will be reimbursed for the necessary additional costs if we have to adjust the trip as a result of an emergency (1) or if we have to repatriate you earlier.

(1) Emergency is taken to mean: an abnormal event caused by wilful damage or a natural disaster.

 

Payment

 

CTN offers various payment methods, including Credit Card (Mastercard, VISA), Maestro (UK only), iDeal (NL only), Giropay (GER only) or bank transfer. In some countries and within the legal limits, additional payment fees are charged. If this applies, this will be stated in the offer and in the booking confirmation/invoice. Any payment costs in the event of a refund are at the expense of the traveller.

In order to finalise your booking with CTN, advance payment must be made at all times, with the exception of some excursions.

 

Children and discounts for children

 

If you are travelling with children under the age of 12, you can, subject to specific conditions, make use of discounts for children. These discounts for children depend on the conditions of the relevant travel service provider (airline, hotel) and, if they differ from the standard scheme below, will be mentioned in the relevant offer. In general, you can follow the following rules:

  • If your trip includes a flight, the age of your child on the day of the return trip will be decisive;
  • If your trip does not include a flight, the age of your child at the start of the trip will be decisive.


Flights

The discount for children applies to children aged 11 years or younger on the day of the flight date. For return tickets, the age (11 years or younger) at the time of the return flight is decisive.

Baby tariffs only apply to children from 0 to 1 year old. They are not entitled to their own seat and travel on the lap of the accompanying adult. The baby must be at least 7 days old on the flight date. For babies, a cradle can be requested from some airlines (for a fee). Airlines may impose requirements on the number of accompanying adults if babies form part of the travel group.

Children travelling alone must be registered separately with each airline. Separate rules and procedures apply in this respect. These flights can only be booked through our call centre.

 

Hotels and Package Tours

The age of the child on the day of arrival is decisive when applying a possible child tariff or discount for children.

  1. Babies up to 23 months old stay in the room of the parent(s) free of charge. Cots can be requested directly by CTN from the hotel (for a fee). Some hotels have not cots available, and babies will have to sleep in the same bed as the parent(s).
  2. Child tariffs will be confirmed during the on-line booking process.
  3. Children from 2 to 11 years of age are eligible for a child tariff or child discount if they stay in the same room as the parents (min. 2 parents). In this case, children use the bed capacity of the room or an extra bed. Please note that, in most hotels, it is not possible to place an extra bed in the room.
  4. For children of 12 years of age and older, child tariffs or discounts do not apply.

If a flight forms part of a package tour, please also refer to the information under

‘flights’.

 

Changes and cancellation

 

If you wish to change a reservation order or a package tour, we will charge you €30,- in administration costs per change request, plus any price difference (only if the new price is higher than the price of the original booking). If you want to cancel a reservation order or a package tour, then the existing cancellation costs will apply, unless we then make a different offer in your favour. After receipt of the new offer (the changed trip), you have the option to accept it or to keep the original reservation order or package tour. This offer is valid for a limited time and must be accepted or rejected within 48 hours after you received the proposal.

 

Each travel service provider applies its own terms and conditions and/or costs with regard to the costs owed in the event that you cancel the contract. If these deviate from the conditions and/or costs listed below, this will be stated with or in the offer in question and in the booking confirmation/invoice.


Hotels
Up to 22 days before the arrival date 18% 

From 21 days (including) up to and including the date of arrival,      
and after the date of arrival

100% - No refund

Flights

For both domestic and international flights. Always and regardless
of domestic or international

100% - No refund

  • Flight tickets may only be changed if the conditions of the airline permit this, and subject to payment of the applicable change fees and the new tariff.
  • Flight tickets are personal and non-transferable. A change in name may result in you having to pay for an entirely new ticket.
  • Refunds on flight tickets are only possible if the conditions of the airlines belonging to the tariff paid so provide.
  • Unless stated otherwise in the offer and on the booking confirmation/invoice, the cancellation fees for partially used or unused airline tickets are 100%, including any surcharges and airport taxes paid by you.
  • If airlines allow a refund on an airline ticket, they may charge administration fees for this.
  • If your refund is requested because you have not used one or more flights without cancelling them ("no-show"), then most airlines will not refund you on an airline ticket. This may also apply if you cancel the flight within 24 hours prior to departure, or request a refund after the original departure date.
  • If your request for a refund is the result of an involuntary change to, or cancellation of, one or more flights in your flight ticket, we must submit this refund separately to the airline. These requests usually take longer than a 'regular' request for a refund. 


Car rental
, Camping car/camper rental and Scooter rental

 
Up to 22 days before the arrival date 18% 
As of 21 days (including) up to and including the date of arrival, and after the date of arrival 100% - No refund

 

Excursions

 
Up to 8 days before the arrival date 18% 
From 7 days (including) up to and including the date of arrival, and after the date of arrival 100% - No refund


Package tours

 

In case of cancellation of a package tour (incl. multi-day excursions), the cancellation costs are:
If cancelled up to and including the 43rd calendar day (excluding) before the
Commencement date:
the deposit but not more than 30%
In case of cancellation from the 42nd calendar day (including) up to and including the 29th calendar day (excluding) before the commencement date: 50% of the travel sum
In case of cancellation from the 28th calendar day (including) up to and including the 15th calendar day (excluding) before the commencement date
Commencement date:
75% of the travel sum
In case of cancellation from the 14th calendar day before the commencement date or later
(including no-show):
100% of the travel sum

 

Other travel elements

If you do not use travel elements that form part of a package tour or a separate travel service (such as transfers, meals, excursions, overnight stays, etc.), no refund will be given for this.


Flights

  • We strongly discourage you from booking a local or regional flight on the same day connected to an international flight. You yourself are responsible for ensuring that these are connecting flights (including the calculation of sufficient transfer time and the risk of delays, etc.)
  • For domestic flights, you can take 20kg of hold luggage and 5kg of hand luggage at no extra cost. Your luggage must comply with the international rules for hold and hand luggage.
  • We can inform you of the rules and costs for hand and hold luggage of other airlines.
  • Flights must always be reconfirmed on working days and at least 24 hours prior to departure.
  • Always make sure that you can be reached by CTN so that we can inform you of any changes to your flight wherever possible.

 

Hotels

  • Prices of hotels are set out based on the number of people in a room.
  • The check-in time is usually from 16:00 on the day of arrival, the latest check-out having to occur before 12:00 on the day of departure.
  • The applicant must be present at check-in.
  • All travellers must be able to present a valid passport at check-in.
  • A standard room consists of 2 separate beds. As a general rule, guests must use the bed capacity as is normally present in the room. Most hotels do not have the possibility to place an extra bed in the room.

 

Car rental, motorbike rental and camping car/camper rental

  • Travellers who drive a car must be at least 21 years of age, have held a valid driving licence for at least 2 years and be listed as driver on the rental agreement.
  • The person renting the car must be in possession of a valid credit card (Visa, Mastercard)
  • All prices mentioned for car rental are inclusive of the rental price, and exclusive of the additional costs (see tables below) that have to be paid directly to the car rental company when picking up the rental car.
Additional costs (to be paid on site)
Description Amount
Security deposit Refer to the following table
Full tank of fuel Amount depending on the car, normal petrol approx. 1.20 CUC per litre, diesel approx. 1.10 CUC per litre.
Drop-off costs (if you return the car, scooter or camper/camping car somewhere else than where it was collected) A minimum of 10 CUC, a maximum of 400 CUC, dependant on the rental period and/or distance between the collection and return location.
Airport surcharge (if you pick up the car at the airport) 20 CUC
Additional driver Cubacar
Havanautos
3 CUC per day
Rex 10 CUC per day  
Through Rent a car 30 CUC per day  
   

 

 
Security deposit
Car/camper/camping car/scooter rental company  
Category
 
Security deposit
Cubacar
Havanautos
Economy 150.00 CUC  
Medium 200.00 CUC   
Medium height 250.00 CUC   
Jeep standard height 250.00 CUC   
Premium 250.00 CUC   
Van 250.00 CUC   
Van 250.00 CUC   
  
Rex B- Medium cars 200.00 CUC  
C/c- Standard cars 200.00 CUC   
D- Standard height 250.00 CUC   
E- Premium 250.00 CUC   
F/f- Luxury 450.00 CUC   
G/g- Jeep 250.00 CUC   
H- Minivan 250.00 CUC   
I- Sports 450.00 CUC   
I- Sports 450.00 CUC   
  
Through Rent a car Economy 200.00 CUC  
Medium 200.00 CUC   
Medium High 200.00 CUC   
Family 200.00 CUC   
4 x 4 200.00 CUC   
(SUV) 200.00 CUC   
  
 Piaggo MP3 Scooter * 250.00 CUC  
Fiat Ducato 2300 CC MJ Camper* 500.00 CUC   

* Or equivalent


 

 


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